Overview

Telecom Foundation is looking for experienced Assistant Manager Admin to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing Foundation’s general administrative activities. Responsibilities
• Looking after the day-to-day administrative tasks of the Telecom Foundation
Headquarter Building
• Keeping track of Tenancy agreements, due dates, recovery of rents, renovation
and upkeep of the building premises
• Managing the Vehicle Pool of the Foundation, upkeep of the vehicles, repair and
maintenance, Fuel management, maintaining the log of usage, legal and
government documentation, taxes, etc.
• Managing the security of the office building, dealing with the security staff,
managing the duty rosters, ensuring round the clock availability of the technical
support staff, etc.
• Developing and devising fool proof attendance and security systems, cameras,
recording, monitoring of all the movement in and out of the building
• Record keeping of all correspondence and liaison with postal and delivery
services for mail and packages
• Managing the in-house delivery drivers and vehicles for all important delivery of
mail or packages in person
• Maintaining the tenant services like lifts, HVAC, Canteen, etc. for facilitation of the
tenants and their visitors
• Travel and boarding arrangements for the staff
• Develop a reporting mechanism for all administrative tasks including:
a) Building administration
b) Rentals and Contracts
c) Vehicle management
d) Security systems
e) Attendance systems
f) Correspondence
g) Tenant Facilitation Services
• Support the manager in making administrative decision through timely inputs.
• Dealing with the staff for administrative issues like processing of allowances, leaves
management, etc.
• Making travel arrangements and boarding for the headquarter staff moving for
official purpose
• Manage the day-to-day administrative activities of the admin employees;
communicate with related teams as necessary to ensure deliverables are on
schedule and within cost parameters
• Communicate and collaborate with internal and external customers as needed
in regards to administrative matters
• Make recommendations to management about schedules, prioritization and
resource allocation with input from team members
• Provide on-going project plan/ status reporting for use by account managers,
clients and management.
Requirements
• Age Limit: 24-30 years
• Minimum 2 years working experience in the relevant field
• Proven work experience as an Administrator, Administrative Assistant or relevant
role
• Computer literacy (MS Office applications, in particular)
• Excellent organizational and communications skills, with an ability to prioritize
important projects
• Strong phone, email and in-person communication skills
• Bachelor’s or higher degree in Business Administration / Human Resource or
related qualification from recognized University / Institute etc.
The opportunity will be on a contract basis. Telecom Foundation reserves the right, in its
discretion to accept or reject any or all applications without assigning any reason
thereof.

Responsibilities
• Looking after the day-to-day administrative tasks of the Telecom Foundation
Headquarter Building
• Keeping track of Tenancy agreements, due dates, recovery of rents, renovation
and upkeep of the building premises
• Managing the Vehicle Pool of the Foundation, upkeep of the vehicles, repair and
maintenance, Fuel management, maintaining the log of usage, legal and
government documentation, taxes, etc.
• Managing the security of the office building, dealing with the security staff,
managing the duty rosters, ensuring round the clock availability of the technical
support staff, etc.
• Developing and devising fool proof attendance and security systems, cameras,
recording, monitoring of all the movement in and out of the building
• Record keeping of all correspondence and liaison with postal and delivery
services for mail and packages
• Managing the in-house delivery drivers and vehicles for all important delivery of
mail or packages in person
• Maintaining the tenant services like lifts, HVAC, Canteen, etc. for facilitation of the
tenants and their visitors
• Travel and boarding arrangements for the staff
• Develop a reporting mechanism for all administrative tasks including:
a) Building administration
b) Rentals and Contracts
c) Vehicle management
d) Security systems
e) Attendance systems
f) Correspondence
g) Tenant Facilitation Services
• Support the manager in making administrative decision through timely inputs.
• Dealing with the staff for administrative issues like processing of allowances, leaves
management, etc.
• Making travel arrangements and boarding for the headquarter staff moving for
official purpose
• Manage the day-to-day administrative activities of the admin employees;
communicate with related teams as necessary to ensure deliverables are on
schedule and within cost parameters
• Communicate and collaborate with internal and external customers as needed
in regards to administrative matters
• Make recommendations to management about schedules, prioritization and
resource allocation with input from team members
• Provide on-going project plan/ status reporting for use by account managers,
clients and management.
Requirements
• Age Limit: 24-30 years
• Minimum 2 years working experience in the relevant field
• Proven work experience as an Administrator, Administrative Assistant or relevant
role
• Computer literacy (MS Office applications, in particular)
• Excellent organizational and communications skills, with an ability to prioritize
important projects
• Strong phone, email and in-person communication skills
• Bachelor’s or higher degree in Business Administration / Human Resource or
related qualification from recognized University / Institute etc.
The opportunity will be on a contract basis. Telecom Foundation reserves the right, in its
discretion to accept or reject any or all applications without assigning any reason
thereof.

Other Detail:

Pay Scale:

Age Limit (Years):

View Job Image

Tagged as: Telecom Foundation jobs

You must sign in to apply for this position.


You can apply to this job and others using your online resume. Click the link below to submit your online resume and email your application to this employer.